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Department responsibilitiesĪs outlined in the required key controls that your department must perform and cerify these controls: Contact the Controller's Office if you have questions about delegation.Īll units must document their performance and certification of key control activities through the Control Tracker Module, which was released to the campus July 2014. It may be appropriate to delegate this activity, but department heads are still responsible for ensuring it is completed. Certifiers (department head, DBO, or MSO) verify that the function has been performed appropriately and within the prescribed accounting period.Performers should not certify their own work. Performers are responsible for completing the functions described on the form.While there may be situations due to staffing or resources that prevent this, make every effort to maintain separation of duties. No one person should have complete control of any activity. Who's responsibleĮffective internal controls include the proper segregation of tasks. This ensures sound business practices, which minimizes our risk of inaccurate financial information and maintains the public trust. Ongoing monitoring activities and other planned actions to address risks result in an effective internal control system. If you need guidance, contact the Controller's Office. If this occurs, work with your business officer to determine the problem's source and identify a solution. If your department can’t provide documentation to auditors, it's as if key controls haven’t been done.Īnother benefit of key controls is that they can uncover issues or problems. Your department's key controls must be documented to demonstrate that review and follow-up activities were actually performed. Those control activities are documented and properly performed and certified.ĭepartments are required to provide documented evidence that internal control activities are being performed on a regular basis as prescribed by SAS 112.To fulfill documentation requirements, departments should review those activities and identify key controls.

Your department should already have key financial review and follow-up activities in place. Learn about documenting your department's key control activities to mitigate financial errors.Ī key control is an action your department takes to detect errors or fraud in its financial statements.